Your information
Privacy Policy
Last updated and reviewed: 5 November 2026
Maths With Leon respects your privacy and is committed to protecting the personal information of parents, guardians and students.
This Privacy Policy explains what information Maths With Leon collects, why it is used, who it may be shared with, how long it may be kept and the rights you have over your personal information.
For the purposes of this policy, “Maths With Leon”, “we”, “us” or “our” means Maths With Leon Ltd. Leon Barkley delivers the teaching and reviews parent reports on behalf of the company.
1. Who is responsible for your information?
Maths With Leon Ltd is the data controller responsible for deciding how personal information collected through its website, tuition services and related systems is used.
You can contact Maths With Leon about privacy or personal information at:
Company: Maths With Leon Ltd
Company number: 17530309
Registered office: 53 Market Place, Whitehaven, United Kingdom, CA28 7JB
Email: hello@mathswithleon.co.uk
Website: mathswithleon.co.uk
ICO data protection fee: paid for Maths With Leon Ltd on 4 November 2026.
ICO registration number: ZC294184
2. What information we may collect
Depending on how you use Maths With Leon, we may collect information including:
Parent or guardian information
- name;
- email address;
- telephone number;
- billing and subscription information;
- communication preferences;
- messages and enquiries.
Student information
- name;
- year group;
- school where provided;
- Foundation or Higher tier;
- current or target grades where provided;
- areas of strength or difficulty;
- Gap Finder answers and results;
- diagnostic or progress-check results;
- attendance information;
- work completed during tuition;
- progress notes and teaching observations.
Payment information
Payments are processed using third-party payment providers such as Stripe.
Maths With Leon does not normally receive or store full payment-card details. Payment providers process those details on our behalf and provide us with information needed to manage your subscription, such as payment status, customer details and transaction records.
Online lesson information
Where online tuition is provided, information may include:
- attendance;
- participation during lessons;
- student work;
- chat messages where applicable;
- lesson recordings where sessions are recorded.
Website and technical information
When you visit the Maths With Leon website, technical information may be collected automatically, including:
- IP address;
- browser or device information;
- pages visited;
- referral source;
- approximate usage information;
- analytics and cookie information where applicable.
3. Information collected through the Gap Finder
The Maths With Leon Gap Finder collects information in order to provide a useful diagnostic result and help identify areas that may need further attention.
This may include:
- parent or guardian name;
- parent email address;
- confirmation that the person submitting details is an adult;
- the student’s answers;
- scores;
- identified topic strengths and priorities;
- targeted follow-up responses;
- whether marketing consent has been given.
Gap Finder information may also be used to improve the diagnostic tool and understand how people use the service.
Marketing messages will only be sent where there is an appropriate lawful basis to do so, including where consent is required.
3A. Progress Missions (questions between lessons)
Progress Missions are short question sets for GCSE students aged 13–16, normally taking 5–8 minutes after each live group lesson. In Lock It In, you practise what you have learned. In First Look, you try questions on upcoming topics so Leon can see where to start teaching.
You select your first name from your group’s list and answer the questions. Other students in your group may see the first names in the list. We record your first name, group, answers, submission dates, the maths skills checked and any possible misunderstandings your answers suggest.
Leon uses this information to choose what to teach, revisit or explain differently. A wrong answer helps Leon see what you might need help with. Leon reviews your monthly Progress Proof report before it is sent to your parent or guardian. It describes your learning and next steps, without including other students’ results.
Why we can use this information: our proposed UK GDPR lawful basis is legitimate interests, supported by our completed legitimate interests assessment. Our interest is in tailoring tuition and showing families how learning is developing. The assessment considers why we need the information and balances that need against students’ rights and interests.
Where it is stored and how we use AI: Progress Missions records are stored in Google Workspace. Claude Pro, provided by Anthropic, remains connected to our business Google Drive and Gmail for scripts, content, documents and email workflows. Our policy is not to instruct Claude Pro to process identifiable individual student assessment histories or onboarding records. The connections may technically allow Claude to retrieve those records if they are available to the connected account and within the permissions granted. Our policy does not block that access. Information retrieved through a connector may be processed by Anthropic.
How long we keep it: we keep mission records and related Progress Proof reports for the student’s membership plus 12 months, subject to applicable legal obligations and data protection rights.
Your rights: you can ask to see your information, correct a mistake, or ask us to delete it or limit how we use it where the law allows. You can object to our use of your information under legitimate interests based on your situation. We will consider your objection and stop that use unless we have compelling grounds that outweigh your rights and interests, or need the information for legal claims.
Students, or parents and guardians acting on their behalf where appropriate, can email hello@mathswithleon.co.uk with questions or to exercise these rights. You can also complain to the Information Commissioner’s Office (ICO). See sections 14 and 15 below.
4. Why we use personal information
Personal information may be used to:
- provide online Maths tuition;
- assess a student’s starting point and learning needs;
- plan suitable teaching and practice;
- track educational progress;
- communicate progress with parents;
- manage lesson groups and timetables;
- process subscriptions and payments;
- provide recordings and learning resources;
- respond to questions and enquiries;
- operate the Gap Finder;
- manage the website;
- improve Maths With Leon services;
- maintain appropriate safeguarding and behavioural records;
- send service-related communications;
- send marketing communications where permitted;
- meet legal, accounting and regulatory obligations.
5. Our lawful bases for using personal information
Under UK data protection law, personal information must have a lawful basis for being used.
Depending on the circumstances, Maths With Leon may rely on:
Contract – where information is needed to provide tuition or another service that has been purchased.
Legitimate interests – where information is reasonably needed to operate and improve Maths With Leon, manage relationships with families, protect the service, or provide appropriate educational support, provided those interests do not override an individual’s rights.
Legal obligation – where information must be processed to comply with the law.
Consent – where consent is the appropriate basis, for example for certain marketing communications or other optional uses of information.
Where consent is relied upon, it may be withdrawn at any time.
6. Children’s personal information
Maths With Leon provides educational services to children and therefore takes particular care when handling children’s personal information.
Only information reasonably necessary for providing and improving tuition should be collected.
Information about children will be used fairly, transparently and with their interests in mind.
Where appropriate, information will be explained in a way that students can understand as well as being made available to their parent or guardian.
Children have data-protection rights in their own right, although a parent or guardian may exercise those rights on their behalf where appropriate. The ICO specifically notes that children merit particular protection and should receive clear, accessible privacy information. ICO
7. Lesson recordings
Some online tuition sessions may be recorded for educational purposes.
Where recordings are used, they may allow students to:
- review previous teaching;
- catch up on appropriate missed material;
- revisit explanations and worked examples.
Parents will be informed where sessions are routinely recorded.
Recordings will only be shared with authorised students or parents where appropriate and must not be redistributed without permission.
Reasonable measures will be used to protect recordings and limit unnecessary access.
8. Who we may share information with
Maths With Leon does not sell personal information.
Information may be shared with service providers where necessary to operate Maths With Leon, including providers used for:
- payment processing;
- video conferencing;
- email;
- website hosting;
- cloud storage;
- forms and spreadsheets;
- analytics;
- communication and administration.
Examples may include services such as Stripe, Zoom, Google Workspace and Cloudflare, depending on the systems in use.
These providers may process information on behalf of Maths With Leon or, in some circumstances, act as independent controllers of information they receive.
Our use of Claude Pro (Anthropic) for business workflows, including the limits of our policy on student records, is explained in section 3A.
Information may also be disclosed where required by law or where reasonably necessary to protect the safety, rights or interests of students, parents or others.
9. International transfers
Some technology providers used by Maths With Leon may process or store personal information outside the United Kingdom.
Where this happens, appropriate safeguards will be relied upon where required by UK data protection law.
We are reviewing the data access and international transfer arrangements for the Google Workspace and Claude Pro connections described in section 3A.
The ICO notes that overseas transfers can occur even where a UK-based supplier uses non-UK subprocessors or cloud infrastructure. ICO
10. How long information is kept
Personal information will not be kept for longer than reasonably necessary.
Retention periods may depend on:
- the type of information;
- the purpose for which it was collected;
- whether a tuition relationship is ongoing;
- accounting or tax requirements;
- safeguarding considerations;
- whether information is needed to establish, exercise or defend legal claims.
Information that is no longer reasonably required will be deleted, anonymised or securely disposed of where appropriate.
The retention period for Progress Missions is set out in section 3A. It does not change retention arrangements for other information covered by this policy.
11. How information is protected
Reasonable technical and organisational measures are used to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information is limited to those who reasonably need it to operate Maths With Leon and provide the service.
No online system can guarantee complete security, but reasonable steps will be taken to minimise risk.
12. Marketing communications
Maths With Leon may send information about tuition, revision support, educational resources or other Maths With Leon services where legally permitted.
Where consent is required, marketing will only be sent where the appropriate consent has been provided.
You can unsubscribe from marketing communications at any time.
Service messages relating to an existing tuition membership, payment, timetable or account are not marketing communications and may still be sent where necessary.
13. Cookies and analytics
The Maths With Leon website may use cookies or similar technologies to:
- make the website function correctly;
- remember preferences;
- understand website usage;
- measure how visitors reach and interact with the website;
- improve the website and its services.
Where legally required, non-essential cookies or tracking technologies will only be used after appropriate consent has been obtained.
A separate cookie notice or cookie settings tool may be provided where required.
We use random, temporary session and diagnostic-attempt identifiers to measure how the Gap Finder is used and where its steps need improving. These identifiers exist only while the page is open: we do not use persistent analytics cookies, browser storage, fingerprinting or identifiers that recognise you across devices. Reloading the page starts a new measured session.
Session events record the stage reached, time, page and campaign labels or broad referral source where available. They do not contain names, email addresses, answers or photographs. A confirmed submission record is held privately with the result details you provide, so we can deliver the requested result, avoid duplicate submissions and distinguish new from repeat requests. Cloudflare and Google process this information to operate the service. We review these records and retain them only while needed for these purposes, as described in this policy.
We rely on our legitimate interests in operating, securing and improving the service for proportionate session measurement. You can object to optional measurement by using the Gap Finder without optional session measurement; this does not stop your requested result from being saved and emailed. The choice applies to that page visit and to internal links followed from it. No advertising pixels, cross-device tracking or Stripe purchase tracking are enabled by this session-measurement setup.
14. Your data protection rights
Depending on the circumstances, individuals may have rights including the right to:
- ask what personal information is held about them;
- request a copy of their personal information;
- ask for inaccurate information to be corrected;
- ask for information to be deleted in certain circumstances;
- ask for processing to be restricted;
- object to certain uses of their information;
- withdraw consent where processing is based on consent;
- request transfer of certain information;
- complain about how personal information is being handled.
Not every right applies in every situation.
To exercise a privacy right, contact:
15. Complaints about personal information
If you have concerns about how Maths With Leon uses personal information, please contact Maths With Leon first so the issue can be investigated.
You also have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection.
The ICO provides guidance for individuals and organisations at ico.org.uk.
16. Changes to this Privacy Policy
This Privacy Policy may be updated from time to time as Maths With Leon develops, changes service providers or introduces new services.
The latest version will be published on the Maths With Leon website with the date of the most recent update.